Data Function

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Privacy Policy

 

Privacy Policy for Data Function Inc.

This Privacy Policy outlines how Data Function Inc. (“we,” “our,” or “us”), a Toronto-based software company, collects, uses, and protects the personal information of our clients, website visitors, and users of our software and services. We are committed to protecting your privacy in compliance with applicable Canadian and North American privacy laws.

1. Information We Collect

We collect information to provide and improve our services. The types of information we may collect include:

  • Personal Identification Information: Name, email address, phone number, and job title when you contact us, request a consultation, or sign up for our services.
  • Billing and Financial Information: Details required for payment processing, such as credit card information and billing addresses, which are handled by secure third-party payment processors like Stripe.
  • Technical Data: Information about your device and how you interact with our website and software. This includes IP address, browser type, operating system, and usage data.
  • Project-Specific Data: In the context of our services, we may be granted access to your organizational data (e.g., customer data for churn modeling, financial data for analytics) as necessary to complete a project. We treat this data with the utmost confidentiality and security.

2. How We Use Your Information

We use the collected information for the following purposes:

  • To Provide and Manage Services: To deliver the custom software, AI models, websites, and data analytics services you request.
  • For Communication: To respond to your inquiries, provide customer support, and send you updates about our services or products (such as Case Polaris).
  • For Service Improvement: To analyze how our services are used, identify technical issues, and improve the functionality and performance of our software and websites.
  • For Marketing: To inform you about other services and products we offer that may be of interest to you, based on your consent.
  • For Security: To protect against fraudulent or unauthorized activity and to ensure the security of our systems and your data.

3. How We Protect Your Information

Your security is our priority. We implement a variety of security measures to maintain the safety of your personal data:

  • Data Encryption: We use encryption to protect sensitive data transmitted to and from our systems.
  • Secure Infrastructure: Our services are hosted on secure, reputable cloud platforms (like AWS, GCP, Azure) that adhere to high security standards.
  • Access Control: Access to your data is restricted to authorized employees and contractors who need it to perform their job functions.
  • Confidentiality Agreements: All our team members are bound by strict confidentiality and non-disclosure agreements.

For project-specific data, we establish clear protocols and data-handling agreements to ensure your proprietary information remains secure and is used only for the purpose of the project.

4. Sharing Your Information

We do not sell, trade, or rent your personal identification information to others. We may share your information with trusted third parties who assist us in operating our business, such as:

  • Payment Processors: We use Stripe to securely handle all payment transactions. We do not store your credit card information on our servers.
  • Cloud Service Providers: Our data may be stored on platforms like AW, Databricks, Google Cloud or Hostinger as required to deliver our services.
  • Legal Compliance: We may disclose information if required to do so by law or in response to valid requests by public authorities.

5. Your Rights

You have the right to access, update, or request the deletion of your personal information. If you wish to exercise these rights or have any questions about our privacy practices, please contact us at the details provided below.

6. Changes to this Privacy Policy

Data Function Inc. reserves the right to update this privacy policy at any time. When we do, we will revise the updated date at the bottom of this page. We encourage you to check this page for any changes to stay informed about how we are protecting your information.

7. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Data Function Inc.
10 Dundas St. East (10th floor),
 Suite 1002 Toronto, ON M5B 2G9,
 Canada.

Email: info@datafunction.ca
Phone:+1 416-319-3884

Last updated: October 14, 2025